African Association of Threat Assessment Professionals
Name of the association The full name of the association is the African Association of Threat Assessment Professionals. This is formally abbreviated in correspondence as AfATAP to help distinguish it from other TAP associations. Informally the association can be referred to as AfTAP, and in conversation it can be spoken as AfTAP. In this document it will be referred to as the “Association”.
Type of Association The Association is a registered non-profit company in terms of South African legislation.
Founding principles of the Association In all decisions taken by the Association, it shall endeavour to uphold and promote the universal human rights of all human beings, as laid down in the United Nations Declaration. Any provision of this Constitution must be read and interpreted in a way that upholds these 30 values. ( https://www.un.org/en/universal-declaration-human-rights/)
Purpose of the Association The purpose of the Association is to develop the understanding and profession, of individuals involved in the area of interpersonal threat assessment and management, on the African continent. The primary focus of this Association is to provide the necessary knowledge, tools, and support to better prepare and provide strategies to our membership to manage situations.
In doing so the Association endeavours to: 4.1 Hold an annual Association conference and to facilitate expert knowledge opportunities through seminars and networking opportunities with other professionals working in this field; 4.2 Promote the formation and development of similar Chapters on the African continent; 4.3 Promote and enhance relations with similar organisations outside the African continent; 4.4 Develop and adopt professional standards for those in the field of threat and violence risk assessment and threat management; 4.5 Promote and expand the value of membership, by providing opportunities for education, networking and career development; 4.6 Encourage cross-discipline collaboration in the practice of threat assessment and threat management and the sharing of expertise between disciplines; 4.7 Disseminate information to the public about related issues to improve the safety and knowledge of society; 4.8 Disseminate information to its members about related issues to enhance their capacity to effectively identify and mitigate interpersonal threats; 4.9 Promote the use of threat assessment and threat management in the law enforcement, educational, and workplace environments and other environments where applicable.Any provision of this Constitution must be read and interpreted in a way that supports the purpose of the Association.
Membership In line with the goal to expand its membership, the Association will allow membership to eligible persons. 5.1 Membership requirements The Association will determine the requirements for membership and reserves the right to reasonably amend these as and when it deems necessary. All applicants will be subject to the same membership requirements; therefore, the requirements are generally applicable. Within those requirements, the Board or a designated committee/person(s) reserves the right to seek any additional information to confirm those requirements. Changes to the membership requirements must be presented to the Board in writing. Any changes to said membership requirements, must be approved by a quorum vote by the Board, and where adopted, will be reflected in minutes and published to the Association members and any sister Chapters. 5.2 Eligibility for membership Any person the age of 18 and older, and legally capable of entering a contract, who supports the purpose of the Association, can apply for membership. 5.3 Membership application process Membership will be confirmed upon an eligible person submitting the required membership form and any necessary documentation/information to the designated Association recipient, and subsequent approval by the designated committee and/or person(s), and payment of the required membership fees. Approval is dependent on the requirements being met. Membership is finalised once the designated structure has approved the membership, and the membership fees have been paid into the Association bank account. Applications for membership must be finalised within five working days from date of submission by interested parties. The applicant must be notified in writing of the outcome of his/her application. If accepted, the new member’s details must be entered into the register of members, and a unique membership number generated. A letter notifying the member of the outcome of their application shall be provided and act as proof of membership. Membership term is valid for one year from the date of acceptance and payment of membership fees. 5.4 Membership dues/fees and rights A member can only exercise their membership rights if their annual fees are up to date. Membership dues are established annually during the Annual General Meeting, these dues are to be communicated and published on the Association website. Membership dues are valid for a full calendar year only. Where a new membership request is submitted after the 6th month of a calendar year, the membership fees will be 50% of the annual dues. Membership term is valid for one calendar year and runs from 1 March – 28 February. 5.5 Renewal and failure to renew Memberships must be renewed annually, by means of payment of the determined membership fees on or before expiration of the membership period. A member can only exercise their membership rights if their annual fees are up to date. Memberships not paid within three months of the end of the membership period, will be automatically terminated. A new application for membership, and any associated administration fees, and other requirements for membership at the time, must be submitted for consideration by the designated committee and/or person(s). This will be treated as a new membership application. Should the former member wish for their membership to reflect continual membership, after a period of non-payment and termination, any outstanding pro-rata fees must be paid. Granting of the back-payment to reflect continual membership must be condoned by the relevant Association structure. An application for condonation of non-renewal of membership within the three-month period mentioned above, can be made to the designated committee and/or designated person(s). 5.6 Reasons for non-approval or termination of membership Reasons for non-approval of a membership application, or termination of membership include, but are not limited to: 5.6.1 Application not made in accordance with the existing requirements at the time of submission; 5.6.2 Unprofessional conduct in the course of the member/applicant’s professional and/or private life, irrespective of when the conduct occurred; 5.6.3 Conduct that would bring the Association into disrepute, irrespective of when it occurred; 5.6.4 Criminal conviction(s) except for criminal convictions for actions on behalf of the member/applicant in the course of the struggle for liberation from oppression against an unjust government, or unjust laws, that contradict basic human rights. An application and motivation in this regard must be made to the membership committee for consideration along with the application; 5.6.5 Knowingly or unknowingly providing incorrect information or failing to provide complete information that is required for the application to be considered; 5.6.6 Should any of the above come to the attention of the Association by any means, after membership status has been granted, the board will appoint a committee to review the matter and make a recommendation to the Board; the Board will then make a final determination and sanction; 5.6.7 No member or affiliate of the Chapter may be suspended or expelled unless he or she has first received written notice of the reasons for the proposed disciplinary action, which shall be delivered in person or to the individual’s last known address or via electronic means with a delivery receipt. The notice shall be delivered at least 30 days before a hearing of the Board of Directors to address the disciplinary action. The member or affiliate shall be afforded an opportunity to respond to the charges by a full hearing before a quorum of the Board of Directors before a final action is taken; 5.6.8 A disciplinary process will be initiated within a reasonable period of time upon the Board being notified of the allegation, preferably within 72 hours where practical and possible. A member who has been suspended or expelled by a Chapter may appeal the decision to the Board of the Association. 5.7 Voluntary termination Membership is voluntarily terminated by the following: 5.7.1 Written termination of membership submitted to the Board or a designated committee/person(s). 5.7.2 No refund of any membership fees is applicable.
Reciprocal recognition of sister TAP association membership AfATAP recognises membership of other TAPs globally, with the appropriate evidence of membership provided, for the purposes of receiving AfATAP membership benefits such as reduced conference rates. This benefit is awarded on the basis of reciprocity with the opposing TAP(s).
Special memberships and titles Honorary memberships can be awarded by the Board, after an application and motivation has been received and reviewed by the Board or a designated committee/person(s). Honorary memberships are lifelong memberships awarded to persons who have made a significant contribution to the field of threat assessment and threat management. Honorary membership may only be considered after a minimum of five years full membership dues and continuous membership to the Association or a sister TAP. Honorary members have membership fees waived and receive full membership rights. Honorary memberships remain in effect as long as the member remains eligible for membership as per the requirements for normal membership. The recipient has the right to self-terminate an honorary membership at any point, upon written notification to the AfATAP membership board or designee. Honorary members may not be elected to the Board however, they may serve and/or be elected to a sub-committee of the Association.
General membership rights Once entered into the register of members the member is entitled to exercise the rights of membership until his or her membership ends. Members will have access to any ‘members only’ areas of the Association’s website created by the Association. Attend the annual conference at a reduced member’s rate as determined by the Board. Attend regular meetings at a reduced cost or gratis, should there be costs involved. Receive the Journal of Threat Assessment and Management in electronic format. A member of the association who is entitled to vote has the right to: 8.1 Receive notice of general meetings and of proposed special resolutions; 8.2 Submit items of business for consideration at a general meeting; 8.3 Attend and be heard at general meetings; 8.4 Have access to any minutes of general meetings and documents of association. Members can indicate that they are members of the Association on their curriculum vitae or other documentation. Other rights as deemed appropriate by the Board, upon written application for such considerations.
Register of members The Association must keep an accurate register of current and past members including at least the member’s full name, date of birth, nationality, type and period of membership, date of start of membership, unique membership number and contact details.
Financial year The financial year of the Association and any Chapters founded under the Association shall end on the 28th day of February. A Balance Sheet as at that date and an Abstract of Accounts for the preceding year shall be prepared and submitted with the accounting records and supporting documents to the designated auditors. The audited accounts shall be submitted to the Association Board at the Annual Regular Meeting.
Finance 11.1 The Board must appoint an appropriately qualified bookkeeper/accountant to ensure independence is maintained on all matters relating to the organisations finances; 11.2 The bookkeeper/accountant will be appointed for a three year term; 11.3 All monies received shall be accepted and banked to an account with a commercial bank; 11.4 General accounting principles must be applied, and statements will at all times reflect accurately the financial activities of the Association; 11.5 Withdrawals from the account shall require the signatures of any two Board members; 11.6 Financial statements will be made available to Board members within four weeks of the financial year being concluded; 11.7 A financial update must be presented at each monthly committee meeting to reflect the state of accounts reflecting all financial transactions received or made on behalf of the Association.
Funding The Association can receive funding from the following means: 12.1 Any conferences held; 12.2 Training presented in the name of the Association; 12.3 Donations from identifiable sources; 12.4 Funding from governmental and non-governmental sources; 12.5 Other means approved and minuted by the Board at a regular monthly committee meeting. Any funding not earned via the direct actions of the Association (such as conferences and training), must take into account who the funding is received from, and whether or not the source of the funding (i.e. natural or juristic person) is one that supports the founding principles and purpose of the organisation, and will not bring the Association into disrepute by receiving such funding. No member, including a Board member, can personally and directly benefit from any funding intended for the Association. The business year shall end on the 28th day of February.
Code of conduct Aware that the quality of professional threat assessment and threat management activity ultimately depends upon the willingness of practitioners to observe special standards of conduct and to manifest good faith in professional relationships, AfATAP adopts the following Code of Ethics and mandates its conscientious observance as a binding condition of membership in or affiliation with AfATAP:
PART 1 A member shall perform professional duties in accordance with the law and the highest moral principles.
Ethical Considerations: 1.1 A member shall abide by the law of the land in which the services are rendered and perform all duties in an honourable manner; 1.2 A member shall not intentionally become associated with persons who do not conform to the law and those ethical standards; 1.3 A member shall be just and respect the rights of others in performing professional responsibilities.
Part II A member shall observe the precepts of truthfulness, honesty, and integrity.
Ethical Considerations: 2.1 A member shall disclose all relevant information to those having a right to know; 2.2 A “right to know” is a legally enforceable claim or demand by a person for disclosure of information by a member. This right does not depend upon prior knowledge by the person of the existence of the information to be disclosed; 2.3 A member shall not knowingly release misleading information, nor encourage or otherwise participate in the release of such information.
Part III A member shall be faithful and diligent in discharging professional responsibilities.
Ethical Considerations: 3.1 A member is faithful when fair and steadfast in adherence to promises and commitments; 3.2 A member is diligent when employing best efforts in an assignment; 3.3 A member shall not act in matters involving conflicts of interest without appropriate disclosure and approval; 3.4 A member shall represent services or products fairly and truthfully. Part IV A member shall be competent in discharging professional responsibilities.
Ethical Considerations: 4.1 A member is competent who possesses and applies the skills and knowledge required for the task; 4.2 A member shall not accept a task beyond the member’s competence nor shall competence be claimed when not possessed.
Part V A member shall safeguard confidential information and exercise due care to prevent its improper disclosure.
Ethical Considerations: 5.1 Confidential information is non-public information, the disclosure of which is restricted; 5.2 Due care requires that the professional must not knowingly reveal confidential information or use a confidence to the disadvantage of the principal or to the advantage of the member or a third person unless the principal consents after full disclosure of all the facts. This confidentiality continues after the business relationship between the member and his principal has terminated; 5.3 A member who receives information and has not agreed to be bound by confidentiality is not bound from disclosing it. A member is not bound by confidential disclosures of acts or omissions that constitute a violation of the law; 5.4 Confidential disclosures made by a principal to a member are not recognised by law as privileged in a legal proceeding. In a legal proceeding, the member may be required to testify to information received in confidence from his principal over the objection of his principal’s counsel; 5.5 A member shall not disclose confidential information for personal gain without appropriate authorisation.
Part VI A member shall not maliciously injure the professional reputation or practice of colleagues, clients, or employers.
Ethical Considerations: 6.1 A member shall not comment falsely and with malice concerning a colleague’s competence, performance, or professional capabilities; 6.2 A member who knows, or has reasonable grounds to believe, that another member has failed to conform to Code of Ethics of AfATAP, should inform the Ethical Standards Council in accordance with the Association bylaws.
Board of Directors
The AFATAP Board shall consist of; • President; • Past President; • Vice President; • Secretary; • Treasurer; • Directors (between two and eight.)
14.1 “Board” means the Board of Directors of the Association and “Director” means a member of the Board who has been either elected or appointed to the Board. 14.2 “Board Executive” means: 14.2.1 President; 14.2.2 Vice President; 14.2.3 Secretary; 14.2.4 Treasurer.
14.3 “Board Member” or “Board of Directors” consists of members who hold the position as an Executive Director or Past President. 14.4 “Past President” means: The immediate past President of the Association and holds this position until the incumbent president is no longer in that position. Should the current president be elected into another position on the Board, then this member will hold both positions. 14.5 Member means any person who has completed the obligations as set out in paragraph 5; 14.6 Two thirds of Board members will constitute a quorum, and decisions will be considered as binding; 14.7 Any board member may be removed from office by a majority vote at a meeting called for that purpose. The grounds upon which a board member may be removed shall be, inter alia: 14.7.1 Failure to attend two consecutive meetings of the board without having prior leave of absence from the President; 14.7.2 Conduct considered to be contrary to the aims, objectives and spirit of the Association; 14.7.3 Any other reason which in the opinion of the Board justifies the removal of such a member from office. 14.8 PRESIDENT / VICE PRESIDENT 14.8.1 The President shall be ex‐officio a member of all committees. She/he shall, when present, preside at all meetings of the Association and of the Board. In her/his absence, the Vice President shall preside at any such meetings. In the absence of both, a chairperson may be elected at the meeting to preside; 14.8.2 The President shall determine the number of Directors required to fulfil the obligations of the Association; 14.8.3 The President represents AfATAP to outside bodies. She/he can delegate her/his capacities to other members of the Board; 14.8.4 If the President resigns during her/his term or becomes incapacitated, the Vice President will be appointed as the President for the remainder of the term; 14.8.5 If the President resigns during her/his term or becomes incapacitated, she/he will not be eligible to be considered for the position of Past President; 14.8.6 The President may at her/his discretion call a Special General Meeting of the Board for the purpose of dealing with any matter which cannot be held over until the next Annual General Meeting. 14.8.7 A term is 2 years, the same person cannot be elected in the role of president/vice-president for more than two consecutive terms. 14.9 PAST PRESIDENT 14.9.1 AfATAP recognises the need for continuity in the management of this Association. Therefore, the Association has established the voting office of “Association Past President”. The immediate past Association President of the Board shall fill this position, provided that said past Association President completed her/his term in good standing; 14.9.2 The Past President is an exofficiol member of the Board and does not have a vote on motions. If the Past President holds another position on the Board, she/he will be allowed to vote in that position; 14.9.3 Advise and provide counsel to the Board on various matters as needed or requested; 14.9.4 Perform other duties as requested by the President or that may be assigned to her/him from time to time by the board. 14.10 SECRETARY 14.10.1 It shall be the duty of the Secretary to attend all meetings of the Association and of the Board, and to keep accurate minutes of the same. She/he shall have charge of the Seal of the Association that whenever used shall be authenticated by the signature of the Secretary and the President, or, in the case of the death or inability of either to act, by the Vice President. In case of the absence of the Secretary, her/his duties shall be discharged by such officer as may be appointed by the Board. The Secretary shall have charge of all the correspondence of the Association and be under the direction of the President and the Board; 14.10.2 The Secretary shall also keep a record of all the members of the Association and their addresses/ e-mail addresses; and, send all notices of the various meetings as required. 14.11 TREASURER 14.11.1 The Treasurer shall receive all monies paid to the Association and be responsible for the deposit of same in the designated and duly registered Bank, Trust Company, Credit Union or Treasury Branch the Board has designated. She/he shall properly account for the funds of the Association and keep such books as may be directed. She/he shall present a full detailed account of receipts and disbursements to the Board at each and every committee meeting and / or whenever requested and shall prepare for submission to the Annual General Meeting a statement of the financial position of the Association and submit a copy of same to the Secretary for the records of the Association. The Treasurer shall collect and receive the annual dues or assessments levied by the Association. 14.12 DIRECTORS 14.12.1 The Association shall have a minimum of two and a maximum of eight Directors. The Directors will assist the President in the day to day operation of the Association as well as act as a chairperson on committees or projects. The President shall delegate the responsibilities of each Director; 14.12.2 Qualifications for Directors are that they must be regular members in good standing; 14.12.3 Elections for Director positions will take place bi-annually and coincide with the AfATAP conference; 14.12.4 Elections for Director positions will be conducted via ballot in-person or virtually; 14.12.5 Members in good standing may nominate fellow members for the position of Director; 14.12.6 Only members in good standing will be eligible to vote; 14.12.7 The President has the authority to appoint Directors to specific positions as she/he deems appropriate; 14.12.8 The President and Vice President as a collective, have the authority to declare a Director unfit to serve in her/his capacity as Director. Reasons for the decision of declaring a Director as unfit, have to be made known to the AfATAP Board within one week of the decision being executed. 14.13 General Duties of Board members 14.13.1 As soon as practicable after being elected or appointed to the Board, each board member must become familiar with the Constitution and any other Association directives and/or rules; 14.13.2 The Board is collectively responsible for ensuring that the Association complies with the Constitution and that individual members of the Board comply with said Constitution, directives and/or rules; 14.13.3 Board members must exercise their powers and discharge their duties with reasonable care and diligence; 14.13.4 Board members must exercise their powers and discharge their duties: 22.214.171.124 in good faith in the best interests of the Association; and 126.96.36.199 for a proper purpose; 188.8.131.52 Board members and former board members must not make improper use of their position; or 184.108.40.206 information acquired by virtue of holding their position; 220.127.116.11 so as to gain an advantage for themselves or any other person or to cause detriment to the Association. 14.13.5 In addition to any duties imposed by the Constitution, a Board member must perform any other duties imposed from time to time by resolution at a general meeting. 14.14 Capacities of the Board 14.14.1 All activities of the Board are carried out voluntarily and free of charge; 14.14.2 The Association has no commercial purpose and shall be non-profit; 14.14.3 The work of the Board is primarily conducted by circulating written documents; 14.14.4 The Board will come together on the initiative of the President, in case of her/his inability it will be convened by one of the members of the Board; 14.14.5 The meeting of the Board is chaired by the President; 14.14.6 The decisions of the Board are made upon simple majority, in case that a simple majority is not reached, the vote of the President is decisive; 14.14.7 The members of the Board can submit their resignation in written form at any time; 14.14.8 In the case of the resignation of an elected member, the Board has the right to appoint another member; an act which has to be approved at the next Annual General Meeting; 14.14.9 The resignation of Board members will be effective after appointment/substitution by another member. 14.15 Term of Office 14.15.1 Each officer shall serve a term of office consisting of two years commencing on finalisation of voting, and until a successor has been elected. An officer elected to fill a vacancy shall hold office for the balance of the unexpired term of the vacant position; 14.15.2 Term Limits: Officers of the Board are limited to two consecutive terms in the same office, not counting a partial term if an officer has been elected to fill a vacancy, mid-term.
Committees Establishment of Committees. The Board of Directors may adopt a resolution establishing one or more committees, establishing qualifications for membership on a committee, delegating specified authority to a committee, or appointing or removing members of a committee. The Board of Directors may delegate to the President its power to appoint and remove members of a committee. 15.1 Committee Participation. Members of each committee shall be members of the Association in good standing; 15.2 Term of Office. Each member of a committee shall continue to serve on the committee until a successor is appointed or the committee is terminated. However, the term of a committee member may terminate earlier if the committee is terminated or if the member dies, ceases to qualify, resigns, or is removed as a member. A vacancy on a committee may be filled by an appointment made in the same manner as an original appointment. A person appointed to fill a vacancy on a committee shall serve for the unexpired portion of the terminated committee member’s term; 15.3 Removal of Committee Members. Any committee member may be removed by the person or persons authorised to appoint such member, with or without cause, whenever in their judgment the best interests of the Association will be served by such removal; 15.4 Chair and Vice-Chair. One member of each committee shall be designated as the chair of the committee and another member of each committee shall be designated as the vice-chair. The chair and vice-chair shall be elected by the members of the committee or appointed by the Board of Directors or the President of the Association. The chair shall call and preside at all meetings of the committee. When the chair is absent, is unable to act, or refuses to act, the vice-chair shall perform the duties of the chair. When a vice-chair acts in place of the chair, the vice-chair shall have all the powers of and be subject to all the restrictions upon the chair; 15.5 Notice of Meetings. The Committee chair shall give reasonable notice to all committee members of the place, day, time, and purpose or purposes for any committee meeting. Meetings may be conducted in person, virtually online, or by conference call; 15.6 Quorum. Unless otherwise provided in the resolution of the Board of Directors designating a committee, a majority of the number of members of a committee shall constitute a quorum when business is conducted at any meeting of the committee; 15.7 Compensation. Committee members shall not receive any compensation for their services but shall be entitled to reimbursement for reasonable expenses incurred by them in connection with the usual performance of their duties. Any such expenditures shall be presented for approval and payment by the Treasurer, failing which, by a majority of the Board; 15.8 Rules. Each committee may adopt rules for its own operation not inconsistent with the Bylaws or with rules adopted by the Board of Directors.
Affiliate Chapter creation 16.1 Establishment of Affiliate Chapter. The Board of Directors may adopt a resolution establishing one or more Affiliate Chapters on the African continent in order to support the interest and Founding Purpose of the Association. The Board of the Association will set out the requirements and expectations for an Affiliate Chapter which must be agreed to before the starting of the Chapter.
Use and protection of trademarks and intellectual property. 17.1 Ownership. AfATAP retains all rights and interests in its legal name, the Seal of the African Association of Threat Assessment Professionals, the name “African Association of Threat Assessment Professionals”, the acronym “AfATAP”, the logo incorporating the stylised acronym AfATAP, the designation “Certified Threat Professional”, the designation “CTAP” as it refers to a Certified Threat Assessment Professional, and all other trademarks, service marks, and trade names (hereinafter collectively referred to as “Trademarks”) as well as all rights and interests in and to its videos, websites, domain names, URLs, printed materials, and other copyrights and copyrightable materials in any and all media utilised by AfATAP in the course of its business (collectively along with Trademarks referred to as its “Intellectual Property”), whether or not registered with any state or national governmental agency or body;
Doing our part to develop the threat assessment and management profession on the African continent.